Sadau Asom Gramya Puthibharal Santha

ANNUAL PROGRESS REPORT, 2019-2020

SADAU ASOM GRAMYA PUTHIBHARAL SANTHA

A State Level Voluntary Organization

Estd- 27^th January, 1985

Registered under Societies Registration Act. 1860, Regd No. 1260 and FCRA 1976

Central office at Sankar Nagar, Haiborgaon, Dist- Nagaon, State- Assam

Email- sagpsnagaon@gmail.com, balladev_gssarmah@rediffmail.com

INTRODUCTION

                The Sadau Asom Gramya Puthibharal Santha was established on 27^th January, 1985 in a public meeting held at the District Library Auditorium, Nagaon, Assam in presence of representatives of village libraries and Social Workers of almost every nock and corner of Assam. This meeting has decided to constitute a non-political, non-communal state level voluntary organization for the greater interest of village libraries as well as all round development of down-trodden people of the society through various social welfare activities. Accordingly the meeting had constituted an executive committee consisting 32 Nos. of members involving from the entire State of Assam. Sri Putul Ch. Bora, Morigaon and Sri BalladevSarmah, Nagaon were elected as President and General Secretary respectively. The meeting also approved a Memorandum of Association and By-laws for running functions of the organization submitted by an expert committee.

The undividedNagaonZilla Puthibharal Santha which was established on 6^th June, 1982 had taken initiative for forming theSadau Asom Gramya Puthibharal Santha for extending welfare activities as well as village library movement within the state of Assam. Sri Haren Bora, President and Sri BalladevSarmah, General Secretary of NagaonZilla Puthibharal Santha led this movement. As per the by-laws of the organization the meeting had decided to constitute the organization in four stage viz village library, sub-divisional level, district level and state level.

               Now the Santha had passed 34 years successfully rendering voluntary services to the society. It is mentioned that the Santha had celebrated Silver Jubilee Year in the year 2009-10 also.

                Accordingly 20 Nos. of district level committee, 9 Nos. Sub-divisional committee has been constituted since inception till this year and 946 Nos. of village level library committees have been recognized by the state level committee. Moreover 1007 Nos. of life members, 141 Nos. Donor Members, 20 Nos. of Honorable Members, 80 Nos. of Petron Members and 12733 Nos. of Readers Member were enrolled upto this year. Further there are a provision ofengagement as volunteers for smooth functioning of the activities and already engaged 1500 Nos. of volunteers in entire Assam for the interest of social welfare programme. The organizational structure is mentioned below.

FORMATION OF EXECUTIVE COMMITTEE

                The organization has formed an executive committee in the interval of every three years by the general body meeting in presence of representatives from the various stages organization which mentioned above like village libraries, sub-divisional Santha and district Santha including Life Member, Donor Member, Honorable Member and Petron. The present executive committee of the organization was formed in the year of 2017 in 32^nd   general body meeting held at Lakhimpur on 24^th and 25^th Dec organized by Lakhimpur district committee. The term of the committee will be completed by the end of Dec, 2020.

THE MEETING OF EXECUTIVE COMMITTEE

                As per the by-laws of the organization the executive committee meeting is to be held in every quarter of a financial year in whicheach and every matters of the organization are discussed. For example expansion and improvement of organizational matter, grant-in-aid regarding central and state govt. scheme and implementing procedure, collection of funds, donations, loan, budget, work planning, formation of sub-committee, construction, engagement and appointment of staff, supply of food grains/stationary/furniture, cultural activities, sports, relief and rehabilitation, training, observation of different days and divas, book grant and distribution, award and felicitations, educational tour, health and environment etc. During this financial year four numbers of executive committee meeting and ten numbers of sub-committee meeting were held and discussed the various matters as mentioned above. 

SUB-COMMITTEE FORMATION

                12 Nos. sub-committees were formed by the first executive committee meeting. These are 1) Implementation of central and state govt. schemes review sub-committee, 2) Budget and Planning sub-committee, 3) Book grant and beneficiaries selection sub-committee, 4) Construction and renovation sub-committee, 5) Award and Felicitation sub-committee, 6) Staff selection and appointment sub-committee, 7) Review and monitoring sub-committee, 8) Staff welfare sub-committee, 9) By-laws amendment sub-committee, 10) Magazine sub-committee, 11) Purchase sub-committee, 12) Cultural sub-committee

REGISTRATION

                     The Santha is registeredunder  Societies Registration Act. XXI of 1860, vide registration No. 1260, dtd- 21^st Jan 1986 during the year of 1985-86 at Guwahati, Govt. of Assam which is valid up to 25^th Dec, 2020. Moreover the Santha has able togot registration under various Act. as mentioned below :-

i)              Domestic Violence Act 2005, Regd No. 17/2018-19, dtd- 30.10.2018 Under Department of Social Welfare Govt. of Assam.

ii)             Persons With Disability Act. 1995 No. 122 dated 9.1.2017, Department of Social Welfare Govt. of Assam Valid Up to 8.1.2020

            iii)            Registered under Section 12A(A) Income-Tax Act 1961 dated 29/04/2009.

            iv)            NITI Ayog  Registration No. AS/2010/0034898

            v)             The Permanent Account No. (PAN Card No.) of the organization is  AABAS1475M.

            vi)            TAN No. –SHLS09129B as per the  Income Tax Act, 1961.

            vii)           Certificate of registration under JJ (care and protection of children) Act. 2015,

                         a) Regd. No. 141/2016, valid up to 27/04/2021, b) Regd No. 137/2016, valid up to 27/04/2021,c) Regd No. R07/2019 ,Valid up to 10/04/2024

viii)          Registration under Food, Civil  Supplies & Consumer Affairs Department, Govt. of Assam under the Nodal organization Registration No. FSA.196/2003/529, dtd- 18th March, 2010 and registration under the same department as coordinating agency for the implementation of the scheme, registration  No. FSA.196/2003/530, dtd- 18^thMarch, 2010

             ix)            Registration under ISO 9001 : 2015, Quality Management System, Regd. No. 180602611, valid up to  1.06.2021

NATIONAL YOUTH AWARD (1997-98)

                The Santha has received the National Youth Award from the Govt. of India, Ministry of Human Resource Developmentfor rendering outstanding voluntary work in the field of National Development and Social service in the year 1997-98. Sri BalladevSarmah, founder General Secretary of the organization had received National Youth Award from the then Honourable Prime Minister of India Shri Atal Bihari Vajpayee on 12^th January, 1999 on the occasion of National Youth Festival held at Lucknow. This award had given moral boostto the Santha. It is a matter of pride that the Institute of International Sports, Culture and Development  Rohtak, Haryana had awarded “Swarn Puraskar” to the General Secretary of the Santha for rendering his valuable services to the Society through this organization.

As a state level voluntary organization in the year 2019-20 a lot of social welfare activities like education, health & environment, women & children, senior citizen, disabilities, culture, literature, agriculture, skill development etc have been implemented with the help of State & Central Govt. as well as its own resources of the Santha like previous years which are mentioned below:-

General 1. OBSERVATION OF FOUNDATION DAY (PUTHIBHARAL WEEK)

                As per previous year the Santha has been observed 27^th January asa foundation day with various programmes since inception.  Moreover since 1991 the Santha has been observing “Puthibharal Week” which begins with the celebration of foundation day. On that occasion, the Santha had organizedvarious programmes on different subjects depicting developmental works by implementing various socio cultural activities to aware the people. All the branches like village libraries, sub-divisional and district level Santha has observed the day and week with a various programmes designed by the Santha. This year the foundation day as well as Puthibharal Week was observed at its central office,Nagaon with a daylong programme. Sri PratapHazarika, President of the organization hoisted the flag of the organization. The ovation ceremony was conducted by renown social worker and Rtd. Inspector of Schools Sri Premeswar Das and Literary Activist Sri Homeswar Deva Sarmah. A street drama was performed by the workers of the organization with a view to increase the readers and popularizethe village library activities as well as prevention of women and child rights etc. which inaugurated by renown artist Sri GambhirNath. The public meeting was also held under the presidenship of Sri PratapHazarika which was inaugurated by Rtd. Professor and Chief Editor of SapatahikKalongparnews paper Dr. Abu Hanifa.Rtd. Bank Officer and Literary activist Mr. SibanandaKakati, Professor Dr. TridipGoswami, Rtd. Principal SriLakhmi Narayan Sarmah and Sri Jibeswar Deva Goswami were attended as a guest ofhonourof the meeting. As per agenda of the meeting 17 Nos. of senior employees of the organization were felicitated by the organization to give encouragement.In the morning of the day the Swachh Bharat Abhiyan and plantation programmewere conducted by the General Secretary of the organization. The closing ceremony of the week was held on 2^nd Feb at branch office of the organization in Guwahati. In this occasion a seminar was held on need of library act in Assam and village library conducted by Sri PratapHazarika, President of the organization. Dr. Mehtab Hussain, District Librarian of Golaghat district. Mr. Probin Bora, Joint Secretary, Rural Development, Govt. of Assam, Sri CheniramPawe, Secretary, Assam State Social Welfare Board participated as guest of honour. Sri Hem Baruah, Famous Social Activist had inaugurated the seminar and lighting the lamp.All the recognized branchesof the organization had also observedthe day namely- Morigaon, Tinsukia, Goalpara, Jorhat, Lakhimpur, Sonitpur, Kamrup, Darrang, Gohpur, Kaliabor, Nagaon etc.

General 2. OBSERVATION OF PUTHIBHARAL  DIVAS

                Like previous years on 9^th August, 2019 the Santha had observed 127^thdeath anniversary of Dr. SewaliRamamritaRanganathanfather of library science in India and famous activist of Library law enactment movement. This year the Puthibharal Divas was observed at GandhiBhawan, Morigaon organized by MorigaonZilla Gramya Puthibharal Santha. A large number of dignitaries, social activist, educationist were present in the meeting.Hon’ble local MLA Sri Rama Kt. Deurihad inaugurated the public meeting by lighting the lamp. Sri Rituraj Bora, Deputy Commissioner of Morigaondistrict, Sri Haren Bora, Ex. MLA, Sri NarendraNathKeot and Sri MileswarPatar, former President of MorigaonZillaSahitya Sabha were present as guest of honour. Swachh Bharat Abhiyan, plantation programme and the variousprogramme and completions were organized among the students. All the recognized branches organization under Santha had also observed the divas.

General 3. OBSERVATION OF READERS DAY

                Like previous years the Santha had been observing the Readers Das in memory of Krishna KantaHandique, a prominent scholar and first vice - chancellor of Guwahati University on 20^th July at central office of the organization with a day long programme with the aegis ofNagaonZilla Puthibharal Santha. The Swachh Bharat Abhiyan, plantation, flag hoisting, book reading completion etc. were implemented. Since 2007 the Santha had been observing the day regularly in entire Assam by the help of the branches of the organization.

General 4. OBSERVATION OF VARIOUS DIVAS/FESTIVAL

                Since inception the Santha has been observing various regional, national and international days and divas for alround development of the society in different location like-(1) New Years Day on 1st January, (2) Yuva Divas on 12th January on the occasion of birthday of Swami Vivekananda, (3) Sipli Divas  on 17th January on the occasion death anniversary of JyotiPrashadAgarwala,  (4) Birth Day of NetajiSubhash Ch. Bose on 23rd January (Netaji Divas), (5) Girl Child Day on 24th January, (6) Republic Day on 26^th January , (7) National Science Day on 28^th February,  (8) Child Protection Day on 4^th March, (9) International Women Day on 8^th March, (10) World Consumers and National Consumers Day (15th March & 25th Dec), (11) May Day on 1st May,  (12) Birth Anniversary of Kabi Guru RabindraNath Tagore on 8^th May, (13) World Environment day on 5th June, (14) World Day Against Child Labour on 12^th June (15) BishnuRabha Divas on 20^th June, (16) International Yoga Day 21^st June, (17) International Day Against Illicit Trafficking of Drugs on 26^th June, (18) Death Anniversary of HoreswarGoswami on 28^th June, (19) Van Mahotsav from 1^st July to 7^th July, (20)  World Population Day on 11^th July,  (21) Breast Feeding Week from 1^st August to 7^th August,   (22) Independence Day on 15^th August, (23) Teachers’  Day on 5^th Sept, (24) International Literacy Day and Birth Day of  Dr. BhupenHazarika on 8^th September,  (25) Blood Donation Day on 1^st October, (26) International Older Person Day, 2^nd October (27) Gandhi Jayanti on 2^ndOctober (International Day of Non Violence), (28) 150^th Birth Anniversary of LakshminathBezbarua (Famous Assamese literary activist), (29) Sangeet Divas (Death Anniversary of Dr. BhupenHazarika) on 5^thNovember, (30) Children Day on 14^thNovember, (31) World AIDS Day on 1^stDecember, (32) World Disabled Day on 3^rdDecember etc.

                In the occasion of above mentioned divas the Santha has organized awareness meeting, seminar, public meeting, health checkup camp, plantation, swachhbharatabhiyan, street drama, rally etc. Besides, various competition organized among the students. The Santha has distributed light food among the participants of the cultural and troops in the Republic day and Independence Day for last 20 years. This is year also distributed 2000 Nos. of light food among  participants in the both programme. On the occasion of Senior Citizen Day, Disabled Day, Girl Child Day, World Day Against Child Labour the Santha had distributed the books, cloths, fruits, medicine etc. among the needy persons.

More over Santha has observed festivals like Saraswati Puja, Biswakarma Puja, Holi, Janmastami, Birth Anniversary of SrimantaSankar Deva, Bihu, Eid etc.

General 5. SANTHA’S PUBLICATION

                The Santha has published a lot of books and magazines. The publication of the Santha as follows- 1) Annual magazine “GYAN JYOTI”, 2)  Library & Librarian, 3) Life sketch of “Dr. SewaliRammritaRanganathan”, 4) Bi-monthly magazine “ABHINANDAN” , 5)  Directory of village libraries and life members, 6)  “Rupali” (souvenir of silver jubilee), 7) Wall magazine “Sambhar” regularly (27^thedition), 8) “Anganbari” (monthly magazine of Anganwadi Workers Training Centre, Guwahati and Bokakhat) which are run by the organization.In this year the Santha has published a regular wall magazine and mouthpiece GYAN JYOTI. Further this year the Santha haddistributed various IEC materials among the massesto aware activities of the organization and schemes related to dowry prohibition, domestic violence act. right to information act., girl child, stop child labour etc.  

BOOK DISTRIBUTION AND COLLECTION

               The Santha has beenconducting a book distribution and collection programme since inception. Under this programme the Santha has collected the books from various organizations, members of the organization, well wishers of the organization in the various corner of the state. Accordingly the Santha has distributed the said books to the village libraries for expansion of reading habit of the villagers. This year the Santha has able to collect 5000 Nos. of books from the well-wishers and distributed to 70 nos. of village libraries.

RELIEF & REHABILITATION AND TRAINING ACTIVITIES

                The Santha has beenconducting a relief and rehabilitation activities since inception among the needy persons those are badly affected by natural calamities like- flood, artificial flood, erosion, storm, burning etc. Accordingly this year the Santha has provided 150 Nos. of grocery packets includingrice, dal, salt, m.oil, sugar etc. among the flood affected families. Moreover the Santha has distributed relief materials among the 476 Nos. affected families during the lockdown period for COVID-19. The Santha has also donatedRs. 1 Lakh bycheque through Deputy Commissioner, Nagaon to Assam ArogyaNidhi for welfare of corona virus affected persons. This amount collected from members, employees and well-wishers of the organization.The Santha has arranged two phase training programme duration for 12 days for each batch for 100 Nos. APADA MITRA under Disaster Management from18^th Dec, 2019to 22^nd Dec, 2019 and 22^nd Feb, 2020 to 2^nd March, 2020. This programme organized by District Disaster Management Authority, Nagaon under district administration, Nagaon. Further the Santha has provided accommodation for 100 Nos. women participant attendedin the SWARAJ MELA from various parts of the state held on 15^th Nov, 2019to 26^th Nov, 2019. The Santha has also organized Master Training Programme conducted by Social Welfare Department, Govt. of Assam for supervisors on 20^th to 24^th Feb, 2020.

CONSTRUCTION AND RENOVATION

                  In this year the Santha newly constructed NetajiVidyapith school building including toilet and running water facilities near Santha’s central office and also constructed a Sahitya Sabha Bhawan in the memory of famous literary activist, recipient ofGyanpith Award Dr. MamoniRaisamGoswami. Moreover the Santha has constructed open stage in the memory of veteran and legendry cultural activist, Bharat Ratna, SudhaKantha Dr. BhupenHazarika. The organization has constructed 1570sqft. long RCC boundary wall surrounding theBokakhatbranch office. The organization has also constructed 3 Nos. of new toilets with a provision of running water facilities. The organization has also renovatedbuilding and boundary wall of the central office.

PRESIDENT/ SECRETARY CONVENTION

                Like previous year, the Santha has conducted 4^thconvention of presidents and secretaries convention of district and sub-divisional organization at central office Nagaon held on 20^th and 21^st September, 2019.The conventionhad discussedon organizational matter, library Act. and movement, improvement of village library, librarian training, smooth implementation of welfare schemes related with the women and children, senior citizen, physically challenged persons, health and environment, education, pollution of drugs, alcohol, stopping child labour, child marriage etc. 

General 6. LIBRARIAN’S TRAINING, WORKSHOP & SEMINAR PROGRAMME

                The Santha has been organizing trainings, workshops and seminars time to time for the benefits of the village librarian and library activists, social workerswith a view to increase reading habit and toaware about plan and policy adopted by state and central govt. for the welfare of backward sections of the society.  From the beginning of theprogrammeapproximate 10,500 Nos. of participants were benefitted. This year 2 Nos. of training programmes, 2 Nos. of seminars and 3 Nos. of workshops were organized by the Santha where 350 Nos. of village librarian and social activist were benefitted. 

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